Q1. When is the deadline for applications?

Application deadline is December 22, 2017 (Friday).
For applications submitted until November 2, 2017 (Thursday), early application discount rates will be applied. Please refer to Exhibitor Guide for details.

Q2. Is it possible to apply after the application period is closed?

It is possible to submit your application. Applications received on and after December 23, 2017 (Saturday) will be placed on a waiting list.
JPMA will notify the Applicants respectively when and if space becomes available.
Participation fee per unit for applications submitted on and after December 23, 2017 will be as follows:

Category Participation fee per booth unit (VAT included)
Overseas Exhibitor JPY330,000 -
Co-Exhibitor JPY 59,400 -

Q3. When will the space allocation be notified?

Space allocation will be announced at the Exhibitor Meeting, which is scheduled to be held around April 2018.

Q4. Please explain the procedures and cancellation fee when we wish to cancel after we submit our application.

Approved Applicant/Exhibitor shall not cancel nor reduce the space except if the Approved Applicant/Exhibitor submits notice of cancellation or space reduction in writing, and JPMA approves. Even when JPMA accepts cancellation or space reduction, the following penalty will be imposed on the Approved Applicant/Exhibitor.

Submission day of cancellation or
space reduction notice
Cancellation penalty (*1)
Till December 22, 2017 (Friday) JPY 26,000 - Per Unit
(In case of co-exhibition, additional
JPY54,000 - per co-exhibitor will be charged.)
From December 23, 2017 (Saturday)
to February 28, 2018 (Wednesday)
50% of Ordinary Participation Fee
(including co-exhibitor fee)
On and after March 1, 2018 (Thursday) 100% of Ordinary Participation Fee
(including co-exhibitor fee)

(*1) In case of space reduction, equivalent amount to the reduced space will be the penalty.

If the Exhibitor does not start to occupy the allocated space without prior notice by July 24, 2018 (Tuesday) (two days prior to the opening date of the exhibition), JPMA reserves the right to cancel the Exhibition Agreement without notice or demand. Consequently, the Exhibitor shall loose the right to use the allocated space. In such case, the Exhibitor cannot receive reimbursement of the Participation Fee, and cannot demand any compensation for loss or damage from JPMA.

Q5. How can we change the number of unit space after we apply?

Approved Applicant/Exhibitor is required to send a written notice sent by postal mail, Fax, or E-mail to change the number of unit space after application.

In case of reduction of unit space, cancellation penalty will be charged to the Approved Applicant/Exhibitor depending on the time the reduction is requested. Please refer to the chart shown in Q4 for details of cancellation penalty.